Admins & Notifications In Nucleus Flows
If you only have a few Flows that are published, managing them by yourself might be no problem. But if you have several Flows - especially ones that require time sensitive responses - it might be wise to invite other administrators to help you manage all the submissions that come in. And with our available permission levels, you can grant access to all your Flows, or just specific ones - it's up to you!
More than that, if you don't want to keep checking every minute of the day to see if you have new submissions, you can set up email notifications so that you don't miss any submissions that comes in.
In this guide, we'll cover the following topics. Click on any one to jump ahead.
Invite Admins To Help Manage Your Flows
We actually have an entire guide explaining how to invite other admins to your Nucleus account, with access to one (or multiple) products, with additional unique permissions. Click here to learn how to Invite Other Admins To Nucleus.
That being said, if you want to give an admin permission to access only certain Flows, that's what we'll explore below.
When you initially invite someone to manage Nucleus Flows, you can select giving permission for an admin to manage Flows, if you select Manager, Assistant, Volunteer, or View Only. But these levels of permission entitles them to access all of your Flows.
To limit someone's access to specific Flows, while viewing Admins in your Church Settings, click Edit Access on the admin you wish to manage their Flows access. Click here for a quick link to your Admins Panel.
Scrolling down to Nucleus Flows, you can choose either the Per-Flow or Both option. In doing so, you will see a message about that option with a back link to take you manage your Admins directly in Nucleus Flows. Feel free to click on that button to manage that person's specific access.
Otherwise, if you want to manage every admin's permission and access levels for Nucleus Flows, you want to click on the Nucleus logo in the top left corner and select Flows. Then click on Admins in the main menu. Click here for a quick link.
Then click Edit Access for whichever admin whose access levels you want to manage.
Set Up Email Notifications
If you’re interested in receiving email notifications every time there is a new submission for a Flow, you can easily do so as long as you’re already an admin for Nucleus Flows, and you have permission to access that particular Flow.
Click on All Flows while in Nucleus Flows. Then click Manage on a Flow.
In the left sidebar, click Notifications.
All admins who have permission to access this particular Flow will show up here. Click the toggle button to the on position for whoever should receive email notifications for that Flow.
Then click Save Changes.
NOTE: For privacy and to prevent data mining, specific submission details will not appear in the email notifications you receive. Instead, the notification will tell you that you've received a new submission with a quick link to take you directly to that submission where it exists in Nucleus Flows.
What Next?
Now that you know how to grow your Flows admin team and how to receive notification for the Flows that are most important to you, it's time to learn more of the advanced features available in Nucleus Flows.